Digitizing maintenance forms into a database

The New York Power Authority (NYPA) has a critical, 660-megawatt power cable extending from Westchester County to Long Island, NY that experienced multiple faults beginning in October 2020, taking it out of service for 1 to 2 months at a time.

To assess the health of this asset, NYPA and its partners tested the oil at 18 to 20 different locations after each fault, generating 181 disparate test results in receipt form. These forms included print and handwritten fields.

With only disconnected paper documents, NYPA needed one holistic and connected view of the data to properly assess the situation.

Using a customized AI text extraction model, Tolstoy digitized the documents into an Excel database that allowed NYPA to easily view and evaluate the information to determine critical next steps.

Tolstoy completed this exercise in only 24 hours, and the conversation to explain the issue and what was needed was a brief, one-hour discussion.


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